“St Mary's was a very happy home for our six month rehearsal period in 2013. It's a lovely, atmospheric and open space and it was also wonderful to be able to work outdoors (when weather permitted!).” Jo Sykes, Chairman - Chester Mystery Plays
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    Hiring St Mary’s Creative Space

    St Mary's is available to hire for a wide range of events and activities from rehearsals and workshops to talks lectures, meetings and public performances. We always encourage anyone hiring for the first time to come along and see it beforehand to make the most of your booking. To talk through your requirements and CHECK AVAILABILITY, please contact us by email using the contact form, or by phone on 01244 976187.
    We regret that the building cannot be hired for private parties in the evening as this causes too much disruption for local residents.

    Billing Rates

    Your total cost will be confirmed by the St Mary’s team once the booking form is submitted.

    Commercial rate (commercial, private events and community event with income)
    1hr
    £23
    2hr
    £46
    3hr
    £69
    4hr
    £84
    5hr
    £104
    6hr
    £124
    7hr
    £144
    8hr
    £164
    Over 8hrs - £158 + £20 per each hour or part of
    Weekly rate - £630
    Community rate (community, charitable event with no income)
    1hr
    £18.50
    2hr
    £37
    3hr
    £55.50
    4hr
    £58
    5hr
    £70
    6hr
    £82
    7hr
    £94
    8hr
    £105
    Over 8hrs - £105 + £12 per each hour or part of
    Weekly rate - £420
    The booking charge will be based on the whole period of time you are in the building e.g. from time of access. Events with income that have pre-event access during the evening will be charged the commercial rate from 6.30pm. E.g. if your event starts at 7.30pm but you are in the building from 6.30pm the first hour and any clear up time will also be charged at the full commercial rate.

    Charges will be made for each half hour or part of e.g. 1 hr 15 mins will be charged for 1hr and a half hours use. If you hire the venue at community rate for 3.5 hours (3.5 x £18.50 = £64.75) you would be charged the lower 4hr / half day rate of £58.

    For a Community group booking for an activity that has two sessions e.g. morning rehearsal and evening concert each session will be charged separately unless the set-up of the room is prohibitive to other users. So a morning rehearsal would be charged at a Community Rate and the Evening Concert at the Commercial rate.

    Cancellation
    Cancellation by the Hirer 14 days or less prior to the event will require the Hirer to pay 50% of the Booking fee.
    Cancellation by the Hirer 24 hours or less prior to the event will require the Hirer to pay the full Booking fee.
    CW&C Public Liability Insurance
    Select below if required
    10% of hiring cost

    Booking Form

    RED Title = Required field

    About You
    Your Activity
    If you are holding a popular or classical music concerts event, please note that for purposes of the Music Licence we will require figures from the box office takings.

    For a Community group booking for an activity that has two sessions (e.g. morning rehearsal and evening concert) each session will be charged separately unless the set-up of the room is prohibitive to other users. So a morning rehearsal would be charged at a Community rate and the Evening Concert at the Commercial rate.

    To include set-up and get-out time; piano tuning, deliveries etc.
    Numbers Anticipated

    Cancellation by the Hirer 14 days or less prior to the event will require the Hirer to pay 50% of the Booking fee.
    Cancellation by the Hirer 24 hours or less prior to the event will require the Hirer to pay the full Booking fee.

    Activity Requirements
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    The piano fees are paid separately to Chester Music Society, who will contact you following submission of this form.

    Tuning of the piano before each use is required by the owners, and will incur a further charge. A list of approved tuners can be supplied.
    Building Support Officers
    If you require a Business Support Officer to be present at your Event or Rehearsal please can you include all information below. Please note this will be charged additionally at an hourly rate.
    Public Liability Insurance
    All hirers should have Public Liability Insurance to hire St Mary’s Creative Space. Those wishing to be covered under the Council’s insurance policy must be notified to the Risk and Insurance Team in advance of the hire. This will cost 10% of your total hire charges. You can contact the team on 01244 976922.
    *Proof will be required later
    Please refer to the Conditions of Use for insurance requirements.

    All done?

    Our administrator will be in touch to confirm your booking and the charges due.

    Data Protection
    Cheshire West and Chester take your privacy seriously and will only use the personal information provided in this form to support and arrange your hire of St Mary’s and to invoice for your hire of St Mary’s. Your information will be accessed by Cheshire West and Chester Council and Qwest (who provide business support to CWAC) and any contracted support for the running and programming of St Mary’s.

    We will not pass your contact details on to any other third parties. Please ask to see a copy of our privacy policy for St Mary’s if you have not already seen it.

    Once your booking is confirmed, don’t forget you can add it to our What’s On? listings using the Submit an Event button at the foot of the page HERE.

    Cheshire West & Chester